November 21, 2003

Building 388, Room 101


Present:Charleen Marlow (Vice-Chair), Annie Brown, Bob Duley, Mary Goya, Pam Hudson, Donnalyn Kalei, Pua Kanehele, Kent Killam, Michael Larish, Annie Maeda, John Marlow, Donna Moore, Trina Nahm-Mijo, Jennie Padilla, Dan Petersen, Pate Pieron, Bill Reed, Jill Savage, Jane Sherwood, James Schumaker, Jacqueline Stradtmann-Carvalho, Mai Wong


  1. A quorum was established and Vice-Chair called the meeting to order at 2:06 p.m.


  1. Agenda adjustments

A motion to delete 6b from the agenda was passed unanimously. m/s/p (J. Marlow/Savage)

A motion to place Curriculum Review Committee report on the agenda was defeated. m/s/ (Schumaker, Savage) 8 yes, 13 no, 0 abstain


  1. Approval of October 24, 2003 meeting with corrections;

Present Section should include John Marlow.

Section 5b, Visiting Faculty Membership Rights should read:The Senate Executive Committee was asked by a visiting faculty member to determine his status on the Senate with respect to his voice and voting rights.The Executive Senate Committee presented that they interpreted Article III, Section 1 of the Charter to give voice and voting rights to visiting faculty who are also members of Collective Bargaining Unit 7.Discussions of this interpretation followed.A motion to interpret the charter as giveing voice and voting rights to visiting faculty who are members of Collective Bargaining Unit 7 was passed unanimously. m/s/p (Okuma/Laurich)

Section 5b (continued) should read: Further discussions brought up the view that Academic Senate Charter, Article III, Section 1 is not specific about voting rights being granted to Collective Bargaining Unit 7 faculty who are assigned instructional duties by Hawai`i Community College only, not just any Unit 7 faculty member in the UH system.Therefore, a motion was made that charged the Executive Committee to follow procedures as outlined to the Charter, and to present an amendment with rationale and 20 Senatorsí signatures to the Senate in order to clarify that voting rights be specifically for HawCC Unit 7 faculty. could be interpreted as offering voice and voting rights to any member of Collective Bargaining Unit7, not just visiting faculty.A second motion, charging the Executive Committee to review the charter amendment process and to present needed changes to the full senate for discussion. It was passed unanimously. m/s/p (Okuma/Laurich) It should be noted that Jill Savage is and has been working on this since Spring 2003. (This final note is inaccurate.)

m/s/p (Hudson, Larish)

  1. Chairís Report

a.The Chairís report was distributed through the November 21, 2003 Senate agenda.There were no discussions.


5.†† Vice-Chairís Report

a.       The Vice-Chairís Report was distributed though a handout.It was announced that there will be a Liberal Arts retreat to consider general education requirements and learning outcome on March 5, 2004.It was suggested that the Liberal Arts Unit Head look into the possibility of inviting a UHH delegate to participate.


6.††† Standing Committee Reports

a.†† Curriculum Review-no report at this time

b.      Faculty Policy- no report at this time

c.       Education Policy- A handout was distributed by Senator Larish who stated that Section B on the report is a suggestion, but not yet a policy, and that he would provide information on Cross Listing at a later date.


7.Unfinished Business

†††††† a. UHPA Hiring Freeze

        A motion to table this item until the next Academic Senate meeting was passed unanimously. m/s/p (J. Marlow/Robinson)


b. Visiting Faculty Membership Rights

        A motion to charge the Executive Senate, not an Ad Hoc Committee, with the task of presenting an amendment with rationale and 20 Senatorsí signatures to the Senate in order to clarify that voting rights be specifically for HawCC Unit 7 faculty was passed unanimously m/s/p (Nahm-Miho/J. Marlow)


d.      Reorganization

        From Chairís report: Chancellor Daniels states, ďIíll rule on the reorg in early December.Just havenít had time to write up the rationale and discuss it with Noreen.Ē


e.       VCAA Search Committee

        Vice-Chair reported that 15 people have been selected and have agreed to be on the search committee.Of these 15 members, 8 are HawCC faculty, and 4 are Liberal Arts faculty.

8.New Business

a.       Proposal for Agenda Process

        Senator Padilla distributed a handout and made a 10-minute overhead presentation concerning agenda and communication proposals presently under review by the Executive Committee.This presentation was for informational purposes only at this time.Discussions about web site publication of Senate documents also occurred.


b.      Contract Renewal, Tenure, and Promotional Document Design

        Senator Goya presented information that each campus now has a chance for input on reappointment, contract renewal, tenure, and promotional document guidelines and process. Division Chairs could send their recommendations to the Faculty Policy Committee.


        A motion to charge the Faculty Policy Committee with a review of document guidelines and processes, including: factors in faculty control, possible effects of reorganization, problems in the existing system, and possible desired changes, and to report back to the Academic Senate by April, 2004, was passed unanimously. m/s/p (Goya, Stradtmann-Carvalho)


c.       Faculty Policy Committee Concerning Professional Standards/Ethics

        Discussion occurred that identified possible sources for information (UHPA, Faculty Handbook, Administration Documents, other relevant organizations).It was pointed out that UHH recently went through a similar procedure regarding faculty/student dating.It was also pointed out the Joni Onishi would be a good resource.

        A motion to charge the Faculty Policy Committee with the task of gathering data and reviewing documents from UHPA, the Faculty Handbook, UH administration and other relevant organizations on professional standards and ethics, and to present this information to the Academic Senate, was passed unanimously.m/s/p (Larish, Savage)


d.      Modification from Educational Policy Committee

        Senator Larish presented Draft A of Cross-Listing Policy.

        A motion to adopt Draft A with agreed upon revisions passed unanimously. m/s/p (Pieron, Wong)


††††† 7.For the good of the order

The next Academic Senate meeting will be held on December 5, 2003, in EKH 129 from 12:00 to 2:00 pm


Meeting adjourned at 3:45 pm.m/s/p (Brown/Wong)


Bob Duley/ Recorder