January 30, 2004

Lower Campus, Building 388, Room 102


Present:Francis-Dean Uchima (Chair), Barbara Arthurs, Annie Brown, John Cole, Bob Duley, Mary Goya, Donnalyn Kalei, Kent Killam, Gwen Kimura, Michael Larish, Annie Maeda, John Marlow, Charleen Marlow, Julie Moore, Lea Nordloh, Elizabeth Ojala, Ellen Okuma, Jennie Padilla, Dan Petersen, Joel Peralto, Jill Savage, Jane Sherwood, Mai Wong, Lou Zitnik


  1. A quorum was established and the Chair called the meeting to order at 12.15 p.m.


  1. Approval of December 5, 2003 meeting with minor corrections was passed unanimously.m/s/p (Ojala, Sherwood)


  1. Chairís Report

a.The Chairís written report was distributed to all faculty members via e-mail and also provided in January 30, 2004 meeting agenda.Topics included:BOR Meeting on Jan. 15-16, 2004, ACCFSC Membership, UHCC Strategic Planning Workgroup Membership, and Administrative Reorganization.


4.†† Vice-Chairís Report

a.       The Vice-Chair report about Administrative Reorganization was distributed at the Academic Senate meeting as a handout.The Vice-Chair also asked for recommendations concerning voting procedures and possible candidates for Senate and Standing Committee Chairs.


5.††† Standing Committee Reports (no reports given at this time)


6.Unfinished Business

a.       UHPA Freeze on Administrative Hiring Letter

        A motion to withdraw this item from the agenda was passed unanimously.m/s/p (Zitnik, Brown)


b.      DOI/VCAA Search Committee

        The Chair presented that the issue of title had been placed to the forefront because of the BOR decision concerning Leeward CC request for a Vice Chancellor position.†† Shared Governance and statements from VPAA McClain support Senate input into administrative structure.


c.       Instructional Reorganization-Chair has no new information at this time.





††††††††† 7. New Business


a.       Standing Committee Guidelines

        Discussions topics concerning guidelines included:

1.      Standing Committee Reports given to the Chair one-week before Executive Committee meetings.

2.      Charges should be made in writing from the Chair

3.      Committees need to meet regularly and this is the responsibility of the members as well as the chair.

4.      When a Committee asks for feedback, Senators should try to provide input quickly

5.      Summary reports should be about what has been done

6.      The work of the committee should be made clear to everyone.


        A motion to have the Chair write a letter outlining Standing Committee Guidelines to be sent to Standing Committee Chairs and members passed. m/s/p (Duley, Ojala) Yes 22, No 1, Abstain 0.


b.      DOI vs VCAA Title/Administrative Reorganization

        Discussions occurred with some Senators presenting positions that favored the VCAA title and other Senators presenting positions that favored the DOI title.


        A power point slide illustrated the Administrative Structure (two Vice- Chancellor positions) put forth by Interim Chancellor Daniel and an overhead chart illustrated the Administrative Structure (no Vice-Chancellor) put forth by the Executive Committee.


        Topics within discussions included cost, system representation, ability to raise funds, accessibility to the Chancellor, and perceived advantages to the different models.


        A motion to reject Chancellor Danielís proposed structure and to instead form a faculty committee to suggest models to the Senate was made then withdrawl (Padilla, J. Marlow).


        A motion to have the Chair call for full discussions including direct dialogue with Interim Chancellor Daniel within a minimum of 30 days was made (Padilla, J. Marlow).


        A motion to amend the above motion by deleting ďwithin a minimum of 30 daysĒ passed.m/s/p (Cole, Sherwood) yes 12, no 5.


        The motion to have the Chair call for full discussion including direct dialogue with Interim Chancellor Daniel passed (Padilla, J. Marlow) yes 12, No 5.


†††††††††††††††††† 8. For the good of the order


††††††††††††††††††††††† a. EIF Funding Review Committee

        The Chair asked for volunteers for this committee.The following people agreed to serve:M. Larish, M. Goya, D. Kalei, A. Brown, and J. Peralto


        A motion to approve the above list of people as representatives for the EIF Funding Review Committee passed unanimously. m/s/p (Duley, J. Marlow)


b.The next Academic Senate meeting will be on Feb. 27 at 12:00-1:30 pm in EKH 129.


††††††††††††††††††††††† Meeting adjourned at 2.05 pm.m/s/p (Duley, Wong)


Bob Duley/ Recorder