Academic Senate:     Year End Report   2006-2007

Submitted: May 21, 2007 

Jill Savage, Chair


The following list of priorities guided the Senate’s focus during the 2006-2007 academic year. 

Below each priority is a brief description of the action(s) taken by the Academic Senate.


  • Distance Education: Consider policies and recommendations concerning distance education matters recommended by the ad hoc committee so charged. Matters including methods for student evaluation, peer reviews, Student Services Support plan, DE program planning. 


Action:  The Ad Hoc DE Committee provided the Academic Senate with four policy statements concerning evaluation/assessment for DE courses, peer review policy for DE courses, student support services for DE students, and an academic support plan.   The committee  recommended revisions to the course evaluation forms used by the LA and BEAT divisions and continues work on a DE program planning document.    The policy statements submitted to the AS over the course of the year for consideration were all adopted.



  • Campus Planning: Ensure optimal feedback and dialogue regarding issues affecting the planning of the new campus through the ad hoc Campus Planning committee and assist Chancellor Freitas in the College’s efforts to secure the funds appropriated for the new campus sites. 


Action: The Academic Senate endorsed a resolution, August 22, 2006, in support of Governor Lingle releasing the appropriated funds designated for the new campuses. 

The Ad Hoc Campus Planning Committee was not active.


  • Budget:  Determine how the Senate is best suited to participate in the dialogue concerning the College budget and budget priorities.


Action: In March of 2007, the Ad Hoc Budget Committee provided the Academic Senate with initial recommendations for a budget review process.  The recommendations were sent to all for feedback.  The Committee has taken the feedback received under consideration.  The Committee finds that more dialogue with college committees is called for and will continue to work on the charge during the coming academic year.   


  • Faculty Handbook:  review and update the faculty handbook, collect and consider best practices, dialogue with faculty and staff about needs for additional content; address access and distribution.


Action:  The Faculty Policy Committee has begun a review of the faculty handbook, work to

continue next academic year.     




  • Complete the review of document guidelines and processes concerning promotion, including factors in faculty control, problems in the existing system, and possible desired changes, including greater emphasis on mentoring, by the FPC.


Action: The Faculty Policy Committee submitted a resolution concerning promotion planning to the Academic Senate on April 27.  The resolution passed.  The information will be publicized in the August newsletter.  


  • Complete the review of the Academic Bankruptcy and Placement Testing policies by the EPC.


Action: The Educational Policy Committee considered a proposed change to the Placement Testing policy and recommended against the proposal.   The Committee discussed at length the Academic Bankruptcy policy and will continue consideration of this matter in the Fall.

  • Continued review and consideration curricular action


    Action:    The Senate approved forwarding sixty-two  proposals for curricular action as recommended made by  

    the Curriculum Review Committee.   

  • Respond to system-level actions and policy initiatives by disseminating information to the Senate and formulating an appropriate response in the best interest of the College.


    Action:  The Academic Senate met regularly in the Fall and Spring at which meetings both system wide and

    local issues were reported and discussed as needed.   Topics included:

ü      Web Hosting Service – resolution was submitted and passed by the Senate which subsequently initiated scrutiny and reconsideration of the decision to adopt a new web hosting service.

ü      Constitutional amendment concerning a Candidate Advisory Council for nominating BOR.

ü      Information on the FB 2007-2009 Biennium Budget 

ü      The adoption of a motion supporting the purchase of a plagiarism prevention tool, Turnitin.

ü      Negotiated Rule making:  A resolution was submitted and passed by the Senate supporting the five principles set forth by the Council of Regional Accrediting Commissions as guiding their contributions to the U.S. DOE sponsored rulemaking negotiations.


  • Carry out Senate’s review of designated programs/units with respect to Mission.  Review, refine and update template used to reflect new VMI statements.


Action:  The Executive Committee completed an assessment of the Program and Unit reviews w/r to the mission of the College.  A summary of the assessment was submitted to the VCAA in March 2007.  The summary is included in the Executive Committee website.


  • Initiate preliminary plans to address Accreditation planning agenda that fall within the purview of the Academic Senate.


Action:  None


Executive Committee

Executive Committee met on :     August 14,   September 8,   October 13,   November 17 (convened by G. Kimura),    January 12,  February 9,   March 9,   April 13,   May 4.


The Executive Committee carried out the duties as assigned in the Academic Senate Charter which included setting the Senate calendar, formulating agenda for each Senate meeting,   prioritizing annual goals and activities of the Senate and its standing committees, receiving recommendations for Senate action, and delegating appropriate matters to and examining recommendations from Senate committees.


Academic Senate

Academic Senate met on:  August 25, September 22 (convened by G. Kimura), October 27, December 8, January 26, February 16, March 23, April 27, and May 9 (Special meeting).


At each meeting the members present received an update/report of system and local issues as well as reports from the various standing and ad hoc committees.   New business was discussed with action taken as deemed necessary. Items of new business included establishing Senate priorities, revision of Faculty Classification Plan, new website hosting service, constitutional amendment concerning Candidate Advisory Council, campus safety issues/task force, adoption of a plagiarism prevention tool, U.S. DOE negotiated rulemaking. 


The Senate Chair attended the following system meetings:

ACCFSC and CCCFSC met on: August 16, September 22, October 20, November 17,

January 12, February 22, March 16, April 12, and May 18.


In addition, the Senate Chair met periodically as needed with the Chancellor, Vice Chancellors for both Academic and Administrative Affairs, and Dean of Student Services.  In addition the Chair attended the semimonthly meetings of the Assessment Committee as well as, when possible, the monthly meetings of the College Council.


The Senate Chair ensured timely communication between the Academic Senate and appropriate administrators and others as deemed necessary, provided the Senate members with information concerning system matters in a timely manner, ensured that issues or concerns raised by members of the Senate were brought before the Senate as a whole in a timely manner, updated the Senate alias e-mail list, and maintained the archives and an updated Senate website.